Accessing the Fund Dashboard
If you log in to Vanilla using a password, you’ll land on the Fund Dashboard. This page displays all your active and past subscriptions—whether you’re a Signatory or a Delegate.
When you’re newly invited to subscribe to a fund, you’ll see a tile with two options:
Start Subscription – begins the subscription process.
Decline Interest – lets the fund know you’re not participating.
Note: If you access Vanilla using a one-time verification code (and not a password), you’ll skip the dashboard and go straight to the first page of the subscription questionnaire.
Starting the Subscription Questionnaire
Click “Start Subscription” to begin. The first page of the questionnaire will appear, tailored to the investor type you select:
Entity
Individual
Joint Individual
Trust
As you move through the questionnaire:
Terms with underlined blue text can be clicked to view definitions.
Hovering over a question mark icon will display helpful guidance.
Reusing Information from a Previous Fund
If you’re logged in with a password and have completed a subscription before, you’ll see a “Use Information from Previous Fund” button. This allows you to pre-fill your questionnaire with responses from a past subscription on Vanilla.
This feature is only available to users who log in with a password. It’s not available for one-time code users.
Additional Sections in the Subscription Process
As you complete the subscription agreement, you may encounter the following sections:
Manage Delegates
Invite others to help with your subscription. Delegates can:
Complete the questionnaire, contact sheet, and tax/AML sections.
Access documents after closing.
Cannot sign fund documents.
Signatories
List all individuals required to sign the fund documents. All listed signatories must complete their signatures for the subscription to be finalized. Signatories can also edit any part of the subscription.
Contact Sheet
If enabled by your fund manager, this section allows you to add contacts for fund-related communications (e.g., financial reports, distribution notices). These communications are sent outside of Vanilla.
Tax Reporting & AML
If enabled, this section allows you to:
Upload tax documents (e.g., W-9 for U.S. investors, W-8 for non-U.S. investors).
Complete and sign an electronic W-9 directly in Vanilla.
Delegates can fill out the form, but only a Signatory can sign it.